Debt Recovery Letter Builder | Debt Recovery Flow

Your Details - (Creditor)

The creditor is the person or business claiming payment of the outstanding debt.

Full Name of the Creditor

Name of the Creditor’s Company (if applicable)

Reference Number (optional)

Creditor Address Line 1

Creditor Address Line 2

Postcode

Creditor Email Address

Creditor Telephone Number (optional)

Dates

Letter date

Response deadline

Automatically set to 30 days from the letter date.

Full Name of the Creditor / Signatory

Signatory Position / Job Title

My creditor name/address already appears on my own letterhead

Debtor Details

The debtor is the person or business that owes the outstanding debt.

Debtor type

Full Name of the Debtor / Company Name

Debtor Address Line 1

Debtor Address Line 2

Debtor Postcode

Director Name (if Company)

Is this a business/commercial debt?

Debt Information

Agreement

What did the debt relate to?

Basis of agreement

Other basis of agreement

Date of agreement

Agreement reference (optional)

Invoices

Add each outstanding invoice. You can add up to 10 invoices.

Invoice list

Invoice 1

Invoice Date

Invoice Due Date

Interest will start automatically on the day after this due date.

Invoice Number

Invoice Amount (£)

Notes (optional)

Oldest due date: —

Total principal: £0.00

Payment History

The system will automatically deduct any payments made from the principal sum outstanding.

Part payments

Payment 1

Invoice

Payment date

Payment amount (£)

Note/reference

Leave payment rows blank if no payment has been made. Payments must not exceed the selected invoice balance. Multiple payments can be added to the same invoice.

Interest

Interest is calculated separately for each invoice from the day after the invoice due date.

Does your contract / agreement specify contractual interest for late payment?

Contractual interest rate (%)

Do you want to reserve the right to claim statutory late payment interest under the Late Payment of Commercial Debts (Interest) Act 1998?

Contractual and statutory late payment interest are calculated separately and are not combined into one total.

Settlement Proposal

Choose which settlement options you want to include in the letter.

Do you wish to offer a reduced full and final settlement amount?

Reduced settlement amount (£)

Do you wish to offer instalment repayments?

Repayment period (months)

Monthly repayments are calculated automatically in the generated letter.

Do you want to offer ADR / mediation?

Creditor Payment Details

Choose whether to include bank details for payment in the settlement section of the letter.

Do you want to include bank details for payment?

Account Name

Bank

Sort Code

Account Number

Payment Reference

Review and Submit

Select which documents are enclosed with the letter, then generate the final document.

Select which documents are enclosed

Engagement Letter

Terms of Business

Written Contract

Other

The enclosure list at the start of the generated letter is created automatically from these selections.

Build a clear, professional letter before action

Your debt recovery document